Performance Reporting
The purpose of performance reporting is:
To provide management with program data in a structured and consistent format, to aid informed decision making.
To enable clear communication, of the progress of delivery to others, improving the visibility of the program.
Key Benefits
- A single source of credible and consistent data.
- Data is re-purposed for different audiences and different objectives in a cost effective and efficient manner.
- Visibility of project/programme performance against the plan.
- Demonstrates control of the project/ programme to others.
Our Approach
We have extensive experience of reporting and have found that Clients generally require similar information to be reported upon. Typically this includes:
- Achievements, challenges and opportunities.
- Cost - cost data is often split by phase, by year and total.
- Schedule, - based on milestones/deliverables.
- Performance against the organisational objectives.
- Risks.
- Approved changes.
Reports are varied to suit the audience and can be purely textural or a combination of text, tables and graphs.
Performance Reporting is covered in Cog 4 of the Cogentus Framework and our approach to introducing it into organisations usually follows these stages:
Stage 1: Gap Analysis
- Identify requirements for reports before building them (canvas the stakeholders).
- Propose the path forward agreeing the report format and developing a template.
- Populate and produce example reports.
Stage 2 : Set up Reporting Systems.
- Agree report format and frequency of reporting.
- Set up structure, systems and organisation for efficient working.
- Establish a central repository (data warehouse) so there is a single source of data.
- Manage relationships and expectations.
- Communicate systems and timetable to contributors.
Stage 3: First Round of Reporting.
- Develop and roll out templates.
- Collect the data from projects (either through project reports or the corporate systems).
- Enter the data into the data warehouse and then produce outputs as required from this.
- Compile Reports.
- Analyse Data (recognise and challenge inconsistent data, anticipate and predict questions from different perspectives).
- Set up and administer regular (monthly / quarterly) meeting and subsequent actions and updates.
- Approval and issue of reports.
Stage 4: Regular Reporting Process
Stage 5: Handover to In-House Team
Create a team that is very delivery focussed to get reports out on time yet can build good relationships at a project level and senior management level. Hand over capability to an in-house team.
